Personal information is often records that can identify and relate to a living person. This can also include information that when put together with other information can then identify a person, for example online identifiers or location data.

• sexuality and sexual health
• religious or philosophical beliefs
• ethnicity
• physical or mental health
• trade union membership
• political opinion
• genetic/biometric information 

We use personal information to help us run the school effectively, deliver a quality education, and safeguard pupils and staff.  Please see our service specific notices which explains how we use personal information for each of our activities. 

The law provides you with a number of rights to control the processing of your personal information

You have the right to ask for all the information we have about you. When we receive a request from you in writing, we must normally give you access to everything we have recorded about you. However, we will not let you see any parts of your record which contain:

• Confidential information about other people; or
• Information a professional thinks will cause serious harm to your or someone else’s physical or mental wellbeing; or
• If we think that the prevention or detection of crime may be adversely affected by disclosing information to you.

This applies to paper and electronic records. If you ask us, we will also let others see your record (except if one of the points above applies).  If you cannot ask for your records in writing, we will make sure there are other ways you can apply.  If you have any queries regarding access to your information please contact This email address is being protected from spambots. You need JavaScript enabled to view it.

You should let us know if you disagree with something written on your file. We may not always be able to change or remove the information; however, we will correct factual inaccuracies and may include your comments in the records.  Please use the contact details above to report inaccurate information.

• Where the personal information is no longer needed for the purpose for which it was collected
• Where you have withdrawn your consent to the use of your information and there is no other legal basis for the processing
• Where there is no legal basis for the use of your information
• Where erasure is a legal obligation 

• Is required by law
• It is used for exercising the right of freedom of expression
• It is in the public interest in the area of public health
• It is for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes where it would seriously affect the achievement of the objectives of the processing
• It is necessary for the establishment, defense or exercise of legal claims

• You have identified inaccurate information, and have notified us of this
• Where using your information is unlawful, and you wish us to restrict rather than erase the information
• Where you have objected to us using the information, and the legal reason for us using your information has not yet been provided to you

• Encryption allows information to be hidden so that it cannot be read without special knowledge (such as a password). This is done with a secret code or cypher. The hidden information is said to be encrypted.
• Controlling access to systems, networks and buildings allows us to stop people who are not allowed to view your personal information from getting access to it. 
• Training for our staff allows us to make them aware of how to handle information and how and when to report when something goes wrong.
• Ways for us to access your information should something go wrong and our systems not work, including how we manage your information in event of an emergency or disaster.
• Regular testing of our technology and processes including keeping up to date on the latest security updates (commonly called patches). 

Sometimes, for example where we receive a request to transfer school records to a new school, it is necessary to send that information outside of the UK.  In such circumstances additional protection will be applied to that information during its transfer, and where the receiving country does not have an adequacy decision, advice will be sought from the Information Commissioners Office prior to the information being sent.

Our retention schedule lists how long your information may be kept for different purposes.  A copy of our retention schedule can be requested from our school office.

• You can contact our Data Protection Officer at This email address is being protected from spambots. You need JavaScript enabled to view it. or by calling 0333 032 2970.